Mountaineer Marketplace Documentation

Requesting additional access in Mountaineer Marketplace

• Learn how to request access for approving requisitions or viewing organization documents in Mountaineer Marketplace.

Supplier request registration form

• Learn how to verify supplier supplier registration and, if necessary, register a supplier or modify the address for an existing employee.

Confirming Order Form

• Pay an invoice for which the goods/services have already been received/performed and the items are not included on the essential services listing.

Setting up a default shipping address

Shopping from a supplier’s catalog

Direct Payment

• Pay an invoice off the Essential Service policy listing other than a lease payment, utility payment, or purchases that require purchase orders.

Setting up a favorite account

Adding comments or an attachment to a shopping cart

Domestic Wire Request

Setting up a default cart assignee

Identifying an account to pay for a purchase

International Wire Request

Setting up an approval code so that you can approve from an email

Checking out

• Learn how to enter a shipping address, account number, and move your shopping cart to the next step.

• Assigning a cart to another employee

Lease Payment

• Learn how to complete the Lease Payment form for leases approved by WVU's Real Estate Office.

Choosing your notification method for purchases (email or within Mountaineer Marketplace)

Non-catalog Form: Ordering an item or service not found in the Mountaineer Marketplace catalog

PO Prepayment Request

• Learn how to submit a requisition for a vendor requirement prepayment.

Purchasing WVU Ethanol Alcohol

Prepaid Card

• Learn how to request a prepaid PCard to make payments when registering the recipient as a supplier is not an option.

WVU ITS Purchase Approval Request in Mountaineer Marketplace

• Purchasing requests for software, hardware, and consulting services

Utility Payments Form

• Learn how to process a utility invoice for WVU-owned/leased space.

PO Change Order Form

Locating Purchase Orders

• Determine if they need to be manually received.

Receiving Items

• Manually receive items or services in Mountaineer Marketplace

Returning Items

• Return items to the vendor

Placing a Research Materials Order in Mountaineer Marketplace

Internal Transfer

• Transfer funds within the same bank account or pay another WVU department for goods and services

MyExpenses Approver Request

• Request that an employee be set up to an approver in MyExpenses

Reviewing and Acting on a Mountaineer Marketplace requisition as an approver

• Learn how to review Mountaineer Marketplace requisitions submitted to you. You may approve, reject, return a requisition to the requestor, and perform other actions.

Transfer between bank accounts

• Transfer funds between a state and Research Corporation bank account

PCard Application and Maintenance Form

• Request a PCard or request changes to an existing PCard.

Setting up a code to enable approving Mountaineer Marketplace purchases from your email

Delegating a colleague to approve your Mountaineer Marketplace requisitions

Running reports to show details of purchases

Creating a Contract

Create and Manage Export Templates in Mountaineer Marketplace

Directions for Stakeholders

Processing Affiliation Agreements

Requesting a Contract

Setting up Notifications