Supplier Request Registration Form in Mountaineer Marketplace

These instructions show you how to verify a supplier's registration status and, if necessary, complete the Supplier Request form to register a supplier or modify the address for an existing supplier. Three types of supplier request forms are located on the Mountaineer Marketplace dashboard in the Supplier Request Forms box.

If you have turned on email Notifications in your settings, you will receive an email from PCPS notifying you when the supplier or employee has been registered, or that the change is in effect. Instructions on Notifications are available here.

Resources

• View a detailed PDF showing how to verify if a supplier is already registered with the correct information before completing one of the three supplier registration forms.

• View a detailed PDF guide showing how to request a WVU employee to be registered as a supplier.

• View a detailed PDF guide showing how to submit a new supplier request form for a non-WVU employee.

• View a detailed PDF guide showing how to submit a supplier change request form.

• View the PCPS webpage.

• Email pcps@mail.wvu.edu for assistance. 

Instructions

1. Access Mountaineer Marketplace.

2. On the Mountaineer Marketplace landing page, click the Register a Supplier icon in the lower right corner.

3. A chart displays the results of a supplier search.  Scroll to the bottom of the page and enter a supplier's name in the Search field. Refer back to the chart to determine what action you need to take, based on the results of your search.

   1. If the supplier name matches what is on your quote/invoice and a green check mark is by the name and the address you need is listed, no registration action by you is needed. You can use this supplier now.

   2. If the supplier name matches what is on your quote/invoice and a green check mark is by the name but the address you need is not listed, submit an Update Existing Supplier form.

   3.  If the supplier name matches what is on your quote/invoice but a red x is by the name, and the address you need is listed, submit an Update Existing Supplier Form to add the new address.

   4. If the supplier name matches what is on your quote/invoice but a red x is by the name, and the address you need is not listed, submit an Update Existing Supplier Form to reactivate the supplier and add the new address.

   5. If the supplier name matches what is on your quote/invoice but a red x is by the name, the supplier number is missing, submit a New Supplier - Non WVU Employee Form.

   6. If the supplier name matches what is on your quote/invoice but a red x is by the name, the supplier number is missing, and the registration status is Invited, someone else at WVU has invited the supplier to complete registration.

   7. If you can't find the supplier name at all, submit a New Supplier - Non WVU Employee Form.

4. When necessary, choose the appropriate form in the lower left corner.

   • New Supplier – Non WVU Employee

     1. Click New Supplier – Non WVU Employee.

     2. Enter a supplier name and click Submit and Next.

     3. Enter the supplier information.

     4. Enter the supplier contact information

     5. Complete the General Information section and click Next.

     6. Review your information and click Next.

     7. Check the certification box and click Complete Request.

   • New Supplier – WVU Employee
     Use this form to request an employee who is to be paid for services or royalties. This is not to be used for reimbursement for travel expenses.

     1. Click New Supplier – WVU Employee.

     2. Click Next.

     3. In the Form Name field, replace the default form name with the employee's name.

     4. Click Next until you reach the WVU Employee Information screen.

     5. Enter the employee information.

     6. Provide a reason for the payment.

     7. Choose the funding source.

     8. Click Next.

     9. Review and click Submit.

   • Update an Existing Supplier to change a supplier name or address, deactivate or reactivate a supplier, or to submit another change.

     1. Read the instructions and click Next.

     2. Enter the existing name of the supplier and click Next.

     3. Enter the supplier contact and email address.

     4. Choose the type of change.

        • Address maintenance

        • Name maintenance

        • Activation status

        • Other

     5. Complete the fields specific to the type of change.

        • Provide documentation when requested.

     6. Click Next.

     7. Click Submit.