Mileage Reimbursement

These instructions show how to complete an expense report requesting reimbursement for mileage on your personal vehicle.

Resources

• View an interactive video. (6:56) (To view the video, you may need to disable your popup blocker.)

• View a demonstration video. (6:26) (To view the video, you may need to disable your popup blocker.)

• View the detailed PDF guide below.

Open

• View the PCPS MyExpenses webpage.

• Email pcps@mail.wvu.edu for assistance.

Instructions

1. Access MyExpenses.

2. Click New.

3. Complete all white fields.

4. Click Save.

5. From the grid of icons, click Ground Transportation and then Mileage.

6. Enter the date of travel.

7. From the Mileage dropdown, choose WVU/WVURC unless your department has instructed you to use the Courtesy rate.

8. In the Miles field, enter the exact number of miles or click Map.

   1. When using the map, enter starting and destination locations.

   2. Add another destination or click Return to Start.

   3. Click Save Trip.

9. Enter the account to pay for the reimbursement. If you do not know the account, enter 00001 Default Allocation. Optionally, you can split the funding by clicking Add Allocation to add another account that will pay for a portion of the expenses.

10. Click Submit in the left pane.

11. Click Submit again.