eCampus Attendance Records and Reporting

Learn how to export attendance data, record Collaborate attendance, and how attendance data is affected when you copy or export a course.

Set up Attendance in eCampus

Before being able to export attendance data, you must set up attendance in eCampus.

1. In eCampus, navigate to the Control Panel and select Course Tools then Attendance.

2. If you want to add attendance to the Grade Center, select Add Attendance to open the Settings panel.

3. In the Settings panel, the instructor can alter the default settings for the Late attendance value and the grading scale for the overall grade. Present and Absent percentages cannot be altered at this time.

   • Present: Set at 100%. Instructors can't change the percentage at this time.

   • Late: Default is set at 50%. Instructors can adjust the percentage in the Settings panel.

   • Absent: Set at 0%. Instructors can't change the percentage at this time.

   • Excused: Counts as Present for scoring purposes. Instructors can choose whether to include Excused in calculations.

Export Attendance Data

In the Overall view, select the Export icon to download a CSV file with student attendance records. The download will begin immediately.

Attendance and Course Copy, Archive/Restore, and Export/Import

Attendance data isn't included in a course export or when copying a course into a new or existing course. The attendance option is removed from the copy and export options.

Attendance data is included in an archive/restore and in an exact course copy.

Export/import creates an attendance column that the instructor can't delete, but no attendance data is added.

Delete Copied Course Attendance Data

When instructors prepare a course for an upcoming term, they may copy all content, including grade columns, from the last term’s course. If they do NOT wish to use eCampus’ attendance tool in the destination course, they can delete the attendance columns added after the course copy.

In the Grade Center, open the column's menu and select Delete Column.

Collaborate Attendance Reporting

If using Collaborate from an eCampus course, instructors can choose to have Collaborate send student attendance to the eCampus course Attendance page. Students must join the session through the Collaborate tool in their course. Anybody who joins from a guest link won't have that session count toward their attendance. Attendance reporting is off by default. Instructors must turn attendance reporting on for each session they want to track attendance in. Attendance reporting is only available in sessions with an end date and time.

Based on the criteria set by the instructor, Collaborate tracks if a student is present, late, or absent from a session. Collaborate then sends that information directly to the Attendance page in eCampus course. Attendance from the Collaborate session is counted in each student's average attendance in the course, which can also be used in calculating student grades. Instructors will notice these things on the Attendance page:

• Collaborate attendance information appears in chronological order and shows the name, date and time of the session. You can change the date of the meeting but not the name or time.

• The source information icon appears above the session name. If you move your pointer over it, you see the source of the information is Collaborate.

Collaborate attendance information appears in chronological order and shows the name, date and time of the session. Instructors can change the date of the meeting but not the name or time. The source information icon appears above the session name. If instructors move their pointer over it, they see the source of the information is Collaborate. Instructors can edit, delete, and exempt Collaborate attendance information.