IRB Protocol PI Approval Process (Public)

Owned by Cassandra Rinker
Last updated: May 17, 2023
3 min read

Follow these steps to approve an IRB Protocol as a Principal Investigator (PI).

  1. Open a browser (Chrome is suggested) and navigate to https://kc.wvu.edu/kc.

  2. Select either the Employee/Students or WVU Medicine button to log in, depending on your affiliation.

    The WVU log in screen asks you to select your affiliation.

  3. You will be redirected to the appropriate Single Sign On (SSO) page based on your selection.

    • WVU employees will see this screen:

      The WVU login screen.

    • WVU Medicine users will see this screen

  4. Enter your WVU Login username and password and click the LOGIN or Sign In button.

  5. Complete your login by authenticating with Duo. Click Send Me a Push.

    Duo will send a push notification to your phone. Open the notification and tap Approve.


    Note: If the notification does not appear on your device immediately, open your phone’s Duo app to see the notification.

  6. You will be redirected to the WVU+kc Dashboard. From here, open the IRB dropdown menu from the top toolbar then select Search Protocols to open the IRB Protocol Search page.

  7. Enter the number of your Protocol in the Protocol Number field with an asterisk ( * ) at the end. The * suffix will show all active Amendments or Renewals open with the original protocol. Leave the Active radio button set to its default Yes option and click Search.

  8. Click Edit on the exact Protocol number matching the email notification. If an Amendment or Renewal is open, it will be the latest document in need of being approved.

  9. The Protocol/Amendment/Renewal will open to the Protocol Summary tab. Click the Approve button at the bottom of the page.

  10. The Protocol will move forward in the workflow to the IRB Reviewer node, pending approval at the IRB Office. At this time PI actions will be complete. If further revisions are required, the PI will be notified.

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