Collaborate in eCampus Ultra

Collaborate Ultra enables you to conduct your class remotely, divide the class into breakout groups, meet privately with a student or group of students, have your students meet as a group, record your lectures, and allow guest speakers to present a lecture.

Starting a Collaborate Session

You can start a collaborate session by either

• Entering the default course room or

• Creating a session.

Entering the default course room

A course room is available at all times without needing to be scheduled. You can lock this room when you need privacy. For example, if you want to meet with just one student or a group of students, you can lock the room so others are unable to enter.

1. In Details & Actions, click Class Collaborate.

2. Click the dropdown arrow and choose Course Room.

   Open

   

3. You can click Record, or start the recording later.

4. Your students will be able to also click Class Collaborate to join the room.

Creating a new session

1. In Details & Actions, in the Class Collaborate item, click the more icon (ellipsis) and choose Manage all sessions.

   Open

   

2. Click Create Session.

3. In the Settings window:

   1. Give the session a name.

   2. To allow guest access, check the box and choose the role.

   3. If necessary, change the default start and end time from the default of one hour, beginning now.

   4. Choose the early entry setting, which could be no early entry, or increments of every 15 minutes up to an hour prior to the start time.

   5. Click Create.

4. If you checked the guest access box, you can now copy the guest link and provide the link to guests, or provide the guests with the dial-in phone number.

5. Click Save.

6. Click Join Session.

7. You can click the purple X and immediately enter the session, or click the gear icon to continue choosing settings.

After you join the session, students will be able to enter the session by clicking the Class Collaborate, Join Session dropdown on their own menus and choosing the correct session.

Recording the session

You can record the session in two ways:

1. After clicking Join Session, a message appears asking if you want to record the session.

2. You can start recording at any time by clicking the menu in the upper left corner and then choosing Start Recording. Click this same menu to choose Stop Recording.

Session Settings

1. To access settings prior to joining the session, click the settings icon.

2. Settings enable you to decide who can do what during a Collaborate session. (You, as the instructor, are the moderator.) Click the Default Attendee Role dropdown to choose the settings for Presenters or Moderators.

   1. Participant: any student or guest participating in the session. Participants can control their personal settings in the session, however, the Moderator controls what tools and features will be available for use by the participants.

   2. Presenter: Can present without having full moderator privileges. Presenters can upload, share, edit, and stop sharing content. An instructor can give a participant presenter privileges during the session.

   3. Moderator: The instructor in the course. Moderators have full control over all content being shared. They can make any attendee a presenter or a moderator. Moderators see hand raise notifications and can lower hands.

3. Save your settings.

Conducting a Session

Click the purple collaborate icon to access the Collaborate panel.

During a session, you can click an icon at the bottom of the panel to:

• Chat with others

• View attendees

• Share content

• Change settings

Chat with Others

1. Click the right-facing arrow to chat with Everyone in the class.

2. You will have a formatting menu for your chats.

Viewing Participants

1. Click the ellipsis in the row for a participant.

2. You can give a participant a new role, send a private chat, or remove from the session.

Share Content

Share Blank Whiteboard

Note that it is not possible to save a whiteboard. You can download the contents as a PDF.

Share Applications

You can choose to share from the browser you are in,

Students will now be able to watch you in the application you chose.

Share Camera

You can share content that is displayed on a secondary camera.

Sharing Files

1. Click Add Files.

2. After choosing the file, click Share File.

3. The file will appear in the Collaborate screen that will be seen by participants.

4. Move from page to page by clicking the arrow.

• A file uploaded in a session will not be available to other sessions that you create.

• A file uploaded to the course room will remain available until you remove it.

Polling

You can push multiple choice and Yes/No questions out to your class.

1. Click the Polling arrow to initiate the poll.

2. Choose between a multiple choice or yes/no question.

3. Create the question and any options. Click Start.

4. The poll question will be available to students by clicking the poll icon.

5. As students respond, the responses appear on the screen for you and all participants to see.

6. You can:

   1. Click the Lock Poll toggle and then click Clear it to erase results, and then click Unlock Poll to let participants vote again.

   2. Delete the poll completely. Results are not saved.

Breakout Groups

1. Click the right-facing arrow to divide the participants in groups. (You cannot create the groups prior to the participants' entering the session.)

2. Choose how to assign the groups.

   1. You must have at least four participants to be able to have them randomly assigned.

   2. In order to choose Course group set, you must have already created groups within the class.

3. Optionally, check the box to allow participants to move into a different group.

4. Click the Start button.

5. As the Moderator, you can enter any group by clicking its door.

6. You can pause the breakout rooms and return everyone to the main room, and then resume the breakout rooms.

7. You can end the breakout session by clicking the End icon.

• You can send a message to everyone by clicking the Chat icon and then sending a message to Everyone.

• Set a timer so groups know how long they have before returning to the Main Room. (not sure where this is.

Viewing Recordings

1. To ensure that students will be able to download recordings later, check Allow recording downloads when creating your session and reviewing the settings.

2. To view a recording, click the ellipsis menu for Collaborate and choose View all recordings. (The student’s menu will show only View all recordings.)

3. All recordings will be shown. Recordings need time to process and will not be ready immediately after the recording has stopped.

4. When the recording is ready, click the ellipsis at the right. (The student’s menu will show only Watch now.)

   1. Get link: clicking this turns to Watch now.

   2. Download: Click this to save this recording on your computer for a subsequent semester. The recordings will not be saved within eCampus for a subsequent semester.

   3. Recording settings

   4. Copy link: Click this to access this recording for a subsequent semester. The recordings will not be saved within eCampus for a subsequent semester.

   5. Delete