Pre-Award Handoff
- Autumn Lindsay
When an award letter is received, the pre-award specialist will run the “Award Letter Received” activity and take the following steps:
Attach award letter and any other relevant correspondence in the “Award Letter Received” activity
AND Attach award letter and any other relevant correspondence in the “Add Attachments” activity of the proposal
Use the “Send Email” activity to ask the PI/admin contact to specify which cost center the award should be setup (if has not already been done during the prior JIT request).
Request that the project team use “Log Comment” to record it on the proposal
Once these steps are complete, the pre-award specialist will determine whether or not a review or negotiation/signing of an agreement is needed prior to award setup and take one of the following actions:
If the newly received award does not require negotiation, the specialist will reassign it to the AIM coordinator
AIM Coordinator will then assign to the person who will be completing the award setup
The AIM Specialist will proceed with award creation and set up
If the award does require an agreement or negotiation/review of terms and conditions, the proposal will be reassigned to the AN Coordinator
AN Coordinator will initiate an agreement and have it reviewed and signed.