WRAP Frequently Asked Questions (FAQs)
- Autumn Lindsay
How can access be gained to an award when someone is not listed as the award manager but is responsible for tasks such as invoicing, payments, and reconciliations?
Response: Submit a WRAP support ticket to update the departments on which she is an administrative editor: To request "elevated access" -- a role or permission you think you should have that you don't, something you can't see or do -- submit a support ticket using this form and we'll help you get set up.
How can one view and manage all associated tasks for awards they are assigned?
Response: An overview of tasks and projects can be found in WRAP, on the financial setup page. Task management (i.e., tracking expenses) should be done in MAP Oracle.
Why is it not possible to view or open related projects in the staging environment under the award workspace, even when listed?
Response: Submit a WRAP support ticket to update the departments on which she is an administrative editor: To request "elevated access" -- a role or permission (e.g., administrative editor rights are granted for both Grants and Agreements for the relevant departments) you think you should have that you don't, something you can't see or do -- submit a support ticket using this form and we'll help you get set up. Submit a WRAP support ticket to update the departments where administrative editor access is required.
Can the WRAP system be used to request extensions for long-term awards, such as those initially set up for 10 years with potential extensions?
Response: Yes, this can be done by submitting an award modification request and selecting the "No-Cost Extension" option.
Does requesting extensions or modifications through the WRAP system replace the current manual email process (e.g., AIM emails)?
Response: Yes, the WRAP system replaces the manual email process for these requests.
Can project numbers be searched and linked in WRAP, similar to the previous MAP setup?
Response: Currently, there is no way to search by project number in WRAP. Project numbers can be accessed under Financial Setup > View Financial Account.
How can attachments, such as checks or financial documents associated with awards, be viewed or tracked in the system?
Response: Attachments can be accessed via the Award Workspace in WRAP. If attachments are not found in WRAP, check KC, as attachments will be added to WRAP over time.
How long will WVU+kc be available to view proposal and award data?
Response: WVU+kc will remain operational to support IRB protocol submissions and view proposal and award data that has not been migrated to WRAP. After implementing the IRB protocol in WRAP in 2026, we will develop a plan for decommissioning WVU+kc and for required data retention. As you know, we decided to implement WRAP (a modern technology) to eliminate the risk related to older, unsupported technology.
How do I enter a budget for a proposal that will not have an SF424?
Response: If submitted system to system – enter all budget detail (including an imported RR budget for each subawardee wherever possible) and push it to the http://grants.gov application via the “Create-Update SF424” activity.
If not submitted system to system – put in personnel details (all proposals should have personnel details: base salary, fringe rate, effort commitment) and lump all general costs together as a per year “Other” general cost. You may need two lumped “Other” general costs, one for general costs that are included in the MTDC base and another for those that are not. Then attach your budget estimate/detail as an attachment on the proposal.
How do I override salary calculations?
Response: WVU annualized salary and fringe rates will not be fed to WRAP from MAP Oracle. Users will have to enter those two data points. Appointment length for each Key Person can be overridden on the “Personnel Cost Definition” page, but note that appointment length is informational only. It does not affect the math when the system calculates the personnel budget – the system always expects an annualized salary figure (12 months).
How do I navigate back and forth in a proposal?
Response: Navigation between all pieces of a proposal (FP, budget, and SF424) can be done via breadcrumbs and links on Workspaces – you should not have to go back to your WRAP inbox once you are in the Funding Proposal/Budget/SF424 workspace.
Where do I add attachments on a proposal?
Response: Always and only use the Add Attachments option on the left hand side of the proposal workspace
