Award Workflow

Award Responsibilities

The following table defines the assignments that can act upon awards:

Role or Assignment	Typical Responsibilities

Role or Assignment	Typical Responsibilities
Specialist	Processes the award notification when it is received and creates a new award to account for and manage the funds. Submits the completed award for a designated review or for the final review, and makes changes requested by reviewers. Enables spending to begin prior to receiving the award notification by creating an advance account and putting the award into the Advance Award state. When the award notification is received, the specialist advances the award to the Active state. Creates a new continuation funding proposal based on the current award. Creates subawards in the system and manages any funds to be paid to subawardees.
Designated Reviewer	Reviews awards created in the system and either requests the specialist to make changes or submits them for final review by the award approver. Assigning a designated reviewer is optional.
Award Approver	Reviews awards created in the system and either makes corrections to it, requests the specialist to make changes, requests a designated review, or activates the award so that spending can begin. Can assign someone else to be the award approver. All awards must have an assigned award approver.

The following table lists the activities that change the state of the award modification:

In this state...	These roles or assignments...	Can perform these activities...	Changing the award state to...

In this state...	These roles or assignments...	Can perform these activities...	Changing the award state to...
Draft	Specialist	Submit for Designated Review	Designated Review
Draft	Specialist	Submit for Final Review	Final Review
Designated Review	Designated Reviewer	Submit for Final Review	Final Review
Designated Review	Designated Reviewer	Request Changes	Designated Review- Response Pending
Designated Review - Response Pending	Specialist	Submit Changes	Designated Review
Final Review	Award Approver	Activate Advance Account	Advance Account
		Activate	Active
		Request Designated Review	Designated Review Requested
		Request Changes	Final Review - Response Pending
Designated Review Requested	Specialist	Submit for Designated Review	Designated Review
Final Review - Response Pending	Specialist	Submit Changes	Final Review
Advance Account	Specialist	Activate Award	Active
Active	Specialist	Complete	Completed
		Transferred Out or Terminated	Transferred Out
		Transferred Out or Terminated	Terminated