Establish an Advance Account

If the research team requests the Office of Sponsored Programs to authorize spending before an official award notification is received, or before the sponsor releases funds for a budget period, you can signal users that this is being done by putting the award or award modification into the Advance Account state.

To establish an advance account

1. From My Inbox or one of the tabs on the Grants Awards page, open the desired award or modification.

2. Click Edit Award or Edit Award Modification in the workspace.

3. On the Budget Allocations page edit the desired allocation by doing one of the following:

• For awards:

  • Click Add to create a new allocation.

  • Click the name of an existing allocation to edit it.

• For award modifications:

  • Click Add to create a new allocation.

  • Click the [Add] or [Update] link in the Action column to update a default allocation.

  • Click the Update button under Edit updated allocations to update an allocation that has already been updated from its default instance.

  • Click the Update button under Edit new allocations to update a newly created allocation.

4. On the resulting form, select Advance Account.

Open

5. Complete or update the other questions as needed, then click OK.

6. On the Budget Allocations page, click Save, and then Exit.

7. Initiate a review of the award or modification.

When the assigned approver is satisfied with the award or modification, they activate the award or approve the modification. This moves the award or modification to the Advance Account state.