Award Modification Workflow

Award Modification Responsibilities

The following table lists activities typically performed by various roles or assignments in the course of creating, reviewing, and managing award modifications:

Role or Assignment	Typical Responsibilities
Specialist Finance/Grant	Creates an award modification if necessary to change attributes of an active award, to terminate an award ahead of schedule, or to document that it has followed the PI to some other institution. Submits the completed award modification for a designated review or for the final review, and makes changes to the award modification requested by reviewers. Sends the award modification to the sponsor for approval (outside the system). Withdraws the modification, whether due to rejection by the sponsor or for internal reasons.
Designated Reviewer	Reviews the award modification and either requests the specialist to make changes or submits it for final review by the award approver. Assigning a designated reviewer is optional.
Award Approver	Reviews the award modification and either makes corrections to it, requests the specialist to make changes, requests a designated review, or approves the award modification so that spending can begin. Can assign someone else to be the award approver. All award modifications must have an assigned award approver.

Award Modification State Transitions

The following table lists the activities that change the state of the award modification:

In this state...	These roles or assignments...	Can perform these activities...	Changing the award state to...
Draft	Specialist Finance/Grant	Submit for Designated Review	Designated Review
Draft	Specialist Finance/Grant	Submit for Final Review	Final Review
Designated Review	Designated Reviewer	Submit for Final Review	Final Review
Designated Review	Designated Reviewer	Request Changes	Designated Review - Response Pending
Designated Review - Response Pending	Specialist Finance/Grant	Submit Changes	Designated Review
Final Review	Award approver	Approve	Approved
		Request Changes	Final Review - Response Pending
		Request Designated Review	Designated Review Requested
Designated Review Requested	Specialist Finance/Grant	Submit for Designated Review	Designated Review
Final - Review - Response Pending	Specialist Finance/Grant	Submit Changes	Final Review