Awards

This section covers how to use the WRAP system to manage funding awards effectively across their lifecycle. It includes setting up funding awards, understanding award workflows, including award, modification, and modification request workflows, and creating funding awards and subawards. Users will learn to establish advance accounts, manage financial accounts, allocate award budgets, and reconcile award budgets. The section also provides guidance on initiating award reviews, requesting and responding to changes during the review process, submitting final reviews, and closing out awards. Additionally, it covers award modifications, including updating advance spending to authorized spending, adding continuation funding, creating and reviewing award modification requests, and updating personnel associated with awards.

The WRAP system supports the application process through a funding proposal. Funding proposals are created by a PI or delegated research staff and reviewed by their department and the central office.

The system supports award management with three types of projects:

• The funding award.

• The award modification.

• The award modification request.

Award Life Cycle

1. Once the final reviewer approves a funding proposal, typically a specialist in the Office of Sponsored Programs (OSP) submits it to the sponsor.

2. A specialist creates a funding award when WVU receives an award notification from the sponsor (or is confident it will receive one). The specialist enters all the necessary information in the award, and then initiates either:

   • A Designated Review. This sends the award to a designated reviewer the specialist assigns.

   • The Final review. This sends the award to the assigned award approver.

3. The designated reviewer (if one was assigned) examines the award information and either returns it to the specialist for changes, or initiates the final review.

4. The assigned award approver performs the final review, and either sends the award back to the specialist for changes, requests the specialist to initiate a designated review, or activates the award, which formalizes the sponsor's authorization to spend funds.

Award Modification Life Cycle

1. A specialist creates an award modification when the PI or Department Administrator requests a change to an active award. The system supports a wide variety modification types, such as supplements, budget corrections, and personnel changes, to name a few. The request can be made in the system with an award modification request, or through some other channel. Modification Requests have their own review cycle.

2. The modification goes through the same review cycle as an award.

3. When the specialist performing the final review approves the modification, the system updates the award with the specified changes.