Proposal Compliance Review Page Guidance
- Autumn Lindsay
The following information will provide guidance on how to complete the Compliance Review page of the proposal document in WRAP.
Human subjects are involved in the project.
When does this review need to be completed?
Manual Ancillary Review is needed ONLY if the Sponsor requires information about the Internal Review Board (IRB) protocol status at the proposal or award stages.
If the response is YES, additional information is requested about whether this is a clinical trial and additional details about the protocol (approved, pending, or exempt).
Who initiates the review and when?
The PI or department should initiate the manual review in the proposal stage; OSP will initiate the ancillary review during award initiation.
The budget cannot be released until the review is complete
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Human Research Protections (IRB)
Who do I contact for questions?
Email Address: WVU Office of Human Research Protections (IRB)
Phone: 304-293-7073
Website: Office of Human Research Protections
Vertebrate laboratory animals are involved in the project?
When does this review need to be completed?
Manual Ancillary Review is needed ONLY if the Sponsor requires information about IACUC protocol status at the proposal or award stages.
If the response is YES, additional information about the protocol approval status and dates is requested.
Who initiates the review and when?
The PI or department should initiate the manual review in the proposal stage; OSP will initiate the ancillary review during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Animal Welfare (IACUC)
Who do I contact for questions?
Email Address: WVU Office of Animal Welfare (IACUC)
Phone: 304-293-7073
Website: Office of Animal Welfare (IACUC)
Are Risk Group 4 or Select Agents involved in this project?
When does this review need to be completed?
This automated review is required before OSP releases the award budget.
The Institutional Biosafety Committee (IBC) may complete the review before the award to ensure WVU can accommodate the research requirements.
If the response is YES, additional information about committee approval is requested, and a follow-up question, “Specify the Risk Group 4 or Select Agents involved in this project,” is displayed at the end of the Compliance Review page.
Who initiates the review and when?
When the question is answered as YES in the draft proposal state, the system automatically adds an ancillary review to the IBC.
If the review is missed in the draft proposal state, the PI or Department should initiate the manual review in the proposal stage. OSP will initiate the ancillary review during award initiation. The budget cannot be released until the review is complete.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Institutional Biosafety Committee
Who do I contact for questions?
Phone: 304-581-1759 or 304-293-0952
Are toxic gases or explosives required for this project?
When does this review need to be completed?
This automated review is required before OSP releases the award budget.
The Institutional Biosafety Committee (IBC) may complete the review before the award stage to ensure WVU can accommodate the research requirements.
If the response is YES, additional information about committee approval is requested.
Who initiates the review and when?
When the question is answered as YES in the draft proposal state, the system automatically adds an ancillary review to the IBC.
If the review is missed in the draft proposal state, the PI or Department should initiate the manual review in the proposal stage. OSP will initiate the ancillary review during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Institutional Biosafety Committee
Who do I contact for questions?
Phone: 304-581-1759 or 304-293-0952
Are Radiation-producing devices involved in this project?
When does this review need to be completed?
This automated review is required before OSP releases the award budget.
The Radiation Safety Committee may complete the review before the award stage to ensure WVU can accommodate the research requirements.
If the response is YES, an additional question, “ Describe the radiation-producing devices involved in this project,” is displayed at the end of the Compliance Review page.
Who initiates the review and when?
When the question is answered as YES in the draft proposal state, the system automatically adds an ancillary review to the Radiation Safety Office.
If the review is missed in the draft proposal state, the PI or Department should initiate the manual review in the proposal stage. OSP will initiate the ancillary review during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Radiation Safety Committee
Who do I contact for questions?
Phone: 304-293-3413
Website: Radiation Safety
Are Radioisotopes involved in this project?
When does this review need to be completed?
This automated review is required before OSP releases the award budget.
The Radiation Safety Committee may complete the review before the award stage to ensure WVU can accommodate the research requirements.
Who initiates the review and when?
When the question is answered as YES in the draft proposal state, the system automatically adds an ancillary review to the Radiation Safety Office.
If the review is missed in the draft proposal state, the PI or Department should initiate the manual review in the proposal stage. OSP will initiate the ancillary review during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Radiation Safety Committee
Who do I contact for questions?
Phone: 304-293-3413
Website: Radiation Safety
International Considerations: Does this project involve any of the following:
Export Administration Regulations (EAR) / International Traffic in Arms (ITAR)
International Travel – Remember to Register in Terra Dotta Travel Registry
Foreign Subawardee or Vendor (entity or person)
Foreign Person (including faculty, student, visiting scholar, unpaid collaborator)
Financial or in-kind support from a foreign entity
Sponsor or Collaborator to loan or provide equipment to the University
Sponsor Requires foreign person approval prior to participation or payment
Research involves Iran, Cuba, North Korea, Syria, Russia, Crimea, or Occupied Regions of Ukraine (e.g., entities associated with or travel to one of these countries)
None of the above
When does this review need to be completed?
This manual review is required before OSP can release the award budget. Reviews will not be completed unless the proposal is awarded.
Who initiates the review and when?
OSP will initiate the ancillary review during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Export Control
Who do I contact for questions?
Email: Export Control Office
Phone: 304-293-3413
Website: Export Control
Sponsor-specific compliance requirements and budget considerations (select all that apply):
The items in the list for this question are required by the funding agency or sponsor or included in documents like the Notice of Funding Opportunity. Each item in the list has different system and user requirements.
Does the federal funding agency require an assertion of rights to inventions, technical data, and/or computer software or an intellectual property management plan as part of the proposal?
When does this review need to be completed?
This is required to be completed before the budget is released.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically. If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal or by OSP at award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Office of Innovation and Commercialization
Who do I contact for questions?
Phone: 304-293-7539
If awarded, the Sponsor requires annual invention reporting.
When does this review need to be completed?
This is not an ancillary review; this item will be added as Deliverable on the award.
Who initiates the review and when?
OSP will add the deliverable during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
Not Applicable
Who do I contact for questions?
Phone: 304-293-7539
A PI may not publish research results without the Sponsor’s approval, except for the Sponsor’s right to review and exclude their proprietary data from publication.
When does this review need to be completed?
This is not an ancillary review; this item will be added as Deliverable on the award.
Who initiates the review and when?
OSP will add the deliverable during award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
Not Applicable
Who do I contact for questions?
Email: Knowledge Access & Resource Management (KARM)
Phone: 304-293-7539
A Diversity, Equity, Inclusion & Belonging Plan is required for this proposal.
When does this review need to be completed?
This is required to be completed before the budget is released. Note that this item could impact the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal or by OSP at award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Diversity Equity and Inclusion
Who do I contact for questions?
Phone: 304-293-5600
This NSF proposal will include off-site/off-campus research or activities requiring a SAIF plan.
When does this review need to be completed?
This review must be completed before submitting the proposal to the NSF. An authorized institutional person (OSP) must certify that a plan is included in the file and has been reviewed by the Office of Responsible Conduct of Research (RCR). Note that this item could impact the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal or by OSP at award initiation.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Responsible Conduct of Research (RCR)
Who do I contact for questions?
Phone: 304-293-0389
Website: Responsible Conduct of Research
This is an NSF award, and the budget includes support for postdocs, graduate students, or undergraduate students (A Mentor Training Plan is required)
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
OSP manually adds this review at the award initiation stage.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Responsible Conduct of Research (RCR)
Who do I contact for questions?
Phone: 304-293-0389
Website: Responsible Conduct of Research
This is a USDA NIFA or NFS award, and an RCR Training Plan is required.
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
OSP manually adds this review at the award initiation stage.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Responsible Conduct of Research (RCR)
Who do I contact for questions?
Phone: 304-293-0389
Website: Responsible Conduct of Research
The sponsor provided specific conflict of interest concerns, considerations, or guidance for the proposal.
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
OSP manually adds this review at the award initiation stage.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Conflict of Interest
Who do I contact for questions?
Email: Conflict of Interest
Phone: 304-293-7073
Website: Conflict of Interest
WVU institutional policy compliance and budget considerations (select all that apply):
The items in the list for this question are required by West Virginia University and may impact the budget. Each item is different. Some are informational triggers for compliance department reports. If an item is selected, the applicable compliance department may contact you or add an ancillary review if needed.
Background Intellectual Property (IP) will be used.
What is this item related to, and is an action needed?
This is an informational question for the Office of Innovation and Commercialization. (OIC)
The PI, the Department, or the OSP do not need action.
Background IP - any intellectual property that existed before the contract started and the parties own.
There is a high probability that Foreground Intellectual Property (IP) will be generated.
What is this item related to, and is an action needed?
This is an informational question for the Office of Innovation and Commercialization. (OIC)
Action is not needed by the PI, the Department or OSP.
Foreground IP – Results or outcomes of a research project
The research will be conducted in locations not owned or managed by the University or the Health System.
What is this item related to, and is an action needed?
This is an informational question for the Office of General Counsel.
Action is not needed by the PI, the Department or OSP.
The research will be conducted at a WVU Farm or Forest (e.g., J.W. Ruby Research Farm, Willow Bend Demonstration Farm, University Forest).
What is this item related to, and is an action needed?
This is an informational question for the Office of General Counsel.
Action is not needed by the PI, the Department or OSP.
The proposal requires renovation, alteration, or unassigned space, expanded utility services (e.g., fume hoods, air conditioning, the purchase or installation of major equipment)
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, it can be added manually at any point during the proposal or by OSP at award initiation. Note that there could be a budget impact with this item.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Facilities and Environmental Health and Safety
Who do I contact for questions?
This proposal involves a clinical trial or a prospective clinical observational study.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
This review is required for clinical research proposals before the budget can be approved.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – WV CTSI Clinical Study and Data Management Office
Who do I contact for questions?
Phone: 304-293-4200
This proposal involves third parties accessing WVU Health System (hospital) software or networks or installing/using new software or technology components (cameras, iPads, etc.) on WVU Health System networks or technology environments.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
This review is required for clinical research proposals before the budget can be approved.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – WV CTSI Clinical Study and Data Management Office
Who do I contact for questions?
Phone: 304-293-4200
Select the species of laboratory animals involved in the project.
Displayed if question #2 is answered YES
Specify the Risk Group 4 or Select Agents involved in the project.
Displayed if question 3 is answered YES.
Describe the Radiation-producing devices involved in this project.
Displayed if question 5 is answered YES.
WVU data management, compliance, and technology budget considerations during the proposal and award phases. Select all that apply.
Each item may have a different purpose; please review each item to determine if it applies to the proposal.
Most items will initiate an automated ancillary review at the draft proposal state. If the item is missed, the PI, Department, or OSP can add a manual ancillary review after the proposal is out of the draft state.
The reviews are not required to be completed before the proposal is submitted; however, if budget impact is noted next to the item, the PI and Departments consider whether the review should be completed before the budget is approved or submitting the proposal to OSP.
The research data to be produced and stored during research is estimated to be over 2 Terabytes (TB) and is high-risk according to WVU policy.
Potential budget impact as the baseline storage limit is 2TB
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
The research data to be produced and stored during research is regulated (CUI, NIST 800/171, HIPAA, etc.) or is high-risk according to WVU policy.
Potential budget impact: WVU can only support HIPAA currently
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
WVU baseline data storage services cannot be used. (ITS RS) (Potential budget impact if these services cannot be used) .
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
The research requires a 3rd party accessing WVU (University software of networks)
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
The funding agency has specific cybersecurity or data protection requirements (an SSP, a form, a Cybersecurity Plan, etc.).
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
This funding agency requires information related to Covered Defense Information Controls and Compliance, including DFARS 252.204-7020 or DFARS 252.239.7010.
When does this review need to be completed?
This review is to be completed before OSP can release the budget.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
This finding agency requires a Data Management & Sharing Plan to comply with Public Access policies.
When does this review need to be completed?
A Data Management & Sharing Plan is required for submission to the Sponsor. The PI and Department are responsible for ensuring the DMS plan is submitted to OSP with the proposal.
OSP will submit the proposal without the plan. This item has budget impact related to the cost or research data management (repositories, storage while at WVU, curation, scientific format, etc.)
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
The PI requires assistance with the Data Management and Sharing Plan and associated allowable costs (storage, results repository, curation, and other costs.
When does this review need to be completed?
A Data Management & Sharing Plan is required for submission to the Sponsor. The PI and Department are responsible for ensuring the DMS plan is submitted to OSP with the proposal. OSP will submit the proposal without the plan.
This item has budget impact related to the cost or research data management (repositories, storage while at WVU, curation, scientific format, etc.)
This review will be completed before the award stage.
Who initiates the review and when?
If this item is checked during the draft proposal state, the ancillary review is added automatically.
If the review is missed during the draft proposal state, a review can be added manually at any point during the proposal.
Ancillary Review Organization in WRAP Drop-Down List:
ANC REV – Data Management and Protection
Who do I contact for questions?
The research will produce scientific data.
What is this item related to, and is an action needed?
This is an informational question for research data compliance and tracking.
Action is not required by the PI, the Department or OSP.