No Cost Extensions Process

EXTENSION OF A PROJECT PERIOD WITHOUT ADDITIONAL FUNDS

Many federal sponsors will permit the grantee to extend the final budget period of the project one time for a duration of up to 12 months beyond the original expiration date shown in the Notice of Grant Award (NGA) if no additional funds are required to be obligated by the awarding office, there will be no change in the project’s originally approved scope or objectives, and any one of the following applies:

• Additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project.

• Continuity of grant support is required while a competing continuation application is under review.

• The extension is necessary to permit an orderly phaseout of a project that will not receive continued support.

• The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds.

A formal memorandum from the PI to the OSP requesting the extension, identifying the length of the extension and a justification is needed at least 30 days prior to the original expiration date. This will provide the OSP sufficient time to review the request and notify the sponsor prior to the expiration date of the award.