Check the Status of Submitted Documents

Proposals and protocols submitted in WVU+kc must receive appropriate approvals. Use the information below to track the routing and approval status of documents in WVU+kc. To see previous user tips, visit the WVU+kc Monthly Tips archive. 

Proposals: 

Once a proposal is submitted in WVU+kc, it will enter routing to receive the appropriate approvals before it will reach the Office of Sponsored Programs (OSP). To check the status of your document, open it and navigate to the Route Log located on the Proposal Actions page. The Node(s) field will display the current approval level. The Actions Taken section will display all actions and approvals that have already been completed. The Pending Actions Request section will indicate who currently needs to act on the document.

Nodes: 

• Initiated: Proposal is in progress and has not been submitted. The document is editable.

• principalInvestigatorApproval: First level of approval. The document is no longer editable except for adding viewers to the Permissions page.

• proposalCoiAdministratorNotification: If the proposal is federally funded, it must be approved by a Conflict of Interest (COI) Administrator. The COI Administrator will ensure everyone listed on the Key Personnel page has a Foreign Partnerships in Research Disclosure on file before approving.

• proposalSaiAdministratorNotification: If the project involves offsite or off-campus research activities and is being submitted to the NSF, the proposal’s attached safe and inclusive (SAI) plan must be approved by an SAI Administrator.

• UnitAdministrator: Department level approval. This node will be skipped if there isn’t a Unit Admin listed on the lead unit.

• OSPOfficeRouting: Proposal has reached the OSP for review.

• holdForReturnedProposal: Proposal was returned for revisions. The document is editable and requires re-submission by the PI or other aggregator.

Contact the Office of Sponsored Programs at 304-293-3998 for any questions about this process. If you experience technical issues while using WVU+kc, please report the issue using by submitting an ITS request.

Protocols: 

Once an IRB protocol has been submitted in WVU+kc, it will enter routing to receive the appropriate approvals before it will reach the Office of Human Research Protections (OHRP). To check the status of your document, open it and navigate to the Route Log located on the Protocol Actions page. The Node(s)field will display the current approval level. The Actions Taken section will display all actions and approvals that have already been completed. The Pending Actions Request section will indicate who currently needs to act on the document.

Nodes:

• Initiated: Protocol is in progress and has not been submitted. The document is editable.

• principalInvestigatorApproval: First level of approval. The document is no longer editable.

• UnitAdministrator: Second level of approval. This node will be skipped if there isn’t a Unit Admin listed for the lead unit.

• IRBReview: Protocol has reached the OHRP for the final level of review.

Contact the Office of Human Research Protections at 304-293-7073 for any questions about this process. If you experience technical issues while using WVU+kc, please report the issue using the WVU+kc Requests service page.