Setting up a Zoom Meeting FAQ

Sign into Zoom with your WVU Zoom account to set up meetings. Your meetings can have up to 300 participants and can last up to 24 hours long.

If you require authentication on your meeting, your participants will need to have WVU Zoom Accounts and sign into their accounts to attend your meeting.

1 How do I schedule a meeting?
2 How do I set up a registration for a meeting?
3 How do I add an alternate host to my meeting?
4 Can I add international participants?
5 How do I require authentication for my meeting?
6 What settings can a meeting host control?

How do I schedule a meeting?

Schedule a meeting using the web portal:

Go to the WVU Zoom home page and sign in.
Follow the step-by-step video by Zoom.

Schedule a meeting using the desktop app:

Your scheduler settings are synced from the Zoom Web Portal.
Open your desktop client and make sure you’re logged into your WVU Zoom Account.
Visit this Zoom Article on how to.

Schedule a meeting in eCampus:

Your WVU Zoom Account can be used inside your eCampus course.
You can set up a link for your students and make a meeting available.
You can add a Zoom Meeting Link to the Course Menu
Be sure to log into your WVU Zoom account first then follow these instructions.

How do I set up a registration for a meeting?

Adding a registration to a meeting means that each participant will need to use the registration link and online form in order to attend your meeting. At a minimum, Zoom registration requires name and email address, but the online form can be customized. You can track registrants, resend confirmation emails, and generate registration reports. Once you set-up a Zoom registration you can share the link.

Set up a registration:

Go to the WVU Zoom home page and sign in.
Select the Meetings tab and schedule a meeting or select an existing meeting.
Click registration required then save.
Scroll down and click Edit to edit your registration settings.You can edit registration approval (automatic or manual), notifications, branding, questions, and other options.
Click Save. You can scroll up to copy and share the registration link.

For more information, view the Zoom Meeting Registration video tutorial or view Zoom's support article.

How do I add an alternate host to my meeting?

An Alternate Host can start the meeting on the Host’s behalf, run the meeting, and act as host. Follow the steps in the Add an Alternate Host article to add an alternate host when you create a meeting or edit an existing meeting.

Zoom users with @HSC email accounts cannot be added as an alternate host prior to starting the meeting. The host should make the @HSC user a co-host during the meeting or prior to the meeting by doing so from a waiting room.

Can I add international participants?

Provided below are the prerequisites for enabling or disabling international calling and specifying allowed countries/regions

Pro, Business, Education, or Enterprise account
Account owner or admin privileges
Zoom Phone license

Visit Zoom’s International Calling page for information regarding how to specify allowed countries/regions for outbound calling and how to enable or disable international calling.

How do I require authentication for my meeting?

When scheduling a meeting, click the checkbox next to Require authentication to join in the Security section. Users will need to sign into Zoom by clicking the SSO login button then entering their WVU Login credentials to join the meeting.

What settings can a meeting host control?

View Zoom's Host Controls page to learn about meeting settings for hosts. To learn more about using other Zoom features, view these articles: Screen sharing, enabling breakout rooms, recording, settings & controls.

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