Receiving Items in Mountaineer Marketplace

These instructions show you how to receive items in Mountaineer Marketplace.  

Resources

• View a PDF guide showing how to determine whether you need to manually create a receipt for your purchase.

• View a detailed PDF guide for basic receiving.

• View a detailed PDF guide for fixing your receipt mistake if you recorded the receipt of items you did not actually receive.

• View a https://youtu.be/a8mXtvDyrc4 with details of the steps.

• View the PCPS webpage.

• Email pcps@mail.wvu.edu for assistance.

Receiving products or services on a purchase order

1. Access Mountaineer Marketplace.

2. Click the person icon in the upper right corner of Mountaineer Marketplace.

3. In the person icon menu, choose My Recently Completed Purchase Orders.

4. In the list of purchase orders, verify that the Matching Status column does not contain Fully Matched.  If the status is not Fully Matched, then the purchase order still has items or services that need to be received.

5. Click the ellipsis (three-dot menu) at the left of the row. 

   1. For Products: Click Create Quantity Receipt.

   2. For Services: Click Create Cost Receipt.

6. In the Receipt Lines region:

   1. Products:

      1. The default Receipt Date is the date you complete this form. Change this to the actual goods received date.

      2. The Quantity field contains the number remaining to be paid on the Purchase Order. Verify that this number corresponds to the number you have physically received; if this number is incorrect, change it to enter the quantity you have received. 

      3. Check the box at the right side of the row.

      4. Click Complete.

   2. Services:

      1. The default Receipt Date is the date you complete this form. Change this to the last day of service on the invoice.

      2. The Cost field shows the dollar amount remaining to be paid on the purchase order. Verify that the services corresponding to this amount have been performed.  If the services have been only partially performed, delete the amount in the Cost field and enter the dollar amount corresponding to the work that has been performed.

      3. Check the box at the right side of the row.

      4. Click Complete.

7. A verification message appears.