When a new award is created or a modification is made to an existing award, an award notification will be made available in WVU+kc. This award notice is known as a ‘green sheet’ at WVU and provides succinct information about an award, including multiple-task information, cost share details, regulatory compliance issues and any agency special conditions.
📺 Watch a brief video about Viewing a Green Sheet in WVU+kc.
Contents
Open the Award and Green Sheet
All investigators, task managers, and SBAs on an award will receive an email from wvukc@mail.wvu.edu when an award has been established in WVU+kc informing them the award notification is available. View the award notification by clicking the link in the email notification or by logging in to kc.wvu.edu.
Log in to WVU+kc at kc.wvu.edu with your WVU Login username and password. You will see your Researcher Dashboard.
On the dashboard, select the All My Awards (or All My Active Awards) tab located in the Award section. In the Action column, click the page link (view this record) to open the award record.
The Green Sheet page will display as the default page for the Award document.
Click the Print button in the Print Award section. The Green Sheet will open in a new browser tab.
You can also find the award (if it’s not visible on the dashboard) by selecting a search type from the menu.
Awards → All My Awards: opens the Award Lookup search, which populates your name in the ‘Investigator' field. Click search to see all awards you are listed on as an investigator.
Awards → Search Award: opens the Award Search advanced search, which allows you to search by OSP# or any other criteria.
Header section
The header of the green sheet is located at the top of the page and indicates if your award was granted to West Virginia University or to the West Virginia University Research Corporation. If your notification has DRAFT at the top, it is not in a final state and the information on it could change.
Only save or print a Green Sheet that does not have DRAFT on the page.
Project Personnel and Award Record Information section
Principal Investigator: The PI is the party responsible for conducting and overseeing the award. The PI’s department will be listed as the lead unit on the award.
OSP #: The OSP Reference number is the number assigned to the project by OSP and is used for tracking purposes. The number represents the year the initial project proposal was submitted and the sequential number the proposal was received by OSP. For example, an OSP number of 21-476 indicates that the proposal was the 476th proposal received in FY2021.
Version: The Version field indicates if this green sheet is a newer version of another, previously-issued green sheet.
Notice Date: The Notice Date indicates the date that the newest moneyed transaction has taken place on the award.
Dept: The lead unit of the PI, and the unit responsible for the award.
Hierarchy: Indicated the award hierarchy position of the green sheet you are viewing - whether it is for the main award from the sponsor, or for one task.
The Award is the original distribution from the sponsoring agency, and its Green Sheet displays information for all Tasks on that award.
Each Task represents an allocation of that award to different parts of the project at WVU, and the Task Green Sheet displays only the information for that task. More on award hierarchies.
Transaction Type: The Transaction Type indicates the most recent transaction that has taken place on the award. Transaction Types can include New, Non-Competing Renewals, and Increases. This type will remain the same until new money is received for the award. For more information see the Transaction Types quick reference guide.
Co-Investigators: Other investigators who might be conducting portions of the research or other project activities. Co-Investigators might be listed as the Principal Investigator on a Task that is part of the larger award.
Task Managers: Personnel on the award who are listed as contacts or other administrative roles for the tasks that are part of the award/project.
Project & Sponsor Information section
Project Title: The title of the project
Sponsor Information: The agency sponsoring the research is shown along with the Grant/Contract number. If there are any modifications made by the sponsor to the award, the modification number will also be referenced.
Budget section
Budget Information: The period of performance for the money currently being added to the award is shown in the Budget Period fields, and the money that is available for the awards is shown in the Award field.
Direct Costs: shows the amount allocated for project activities.
F&A Costs: shows the amount allocated to the WVU unit for Facilities & Administrative costs.
Total Award: shows the total lifetime amount of the whole award.
Cost Sharing Information: If cost sharing is required it will be indicated and additional comments will be provided describing the cost share commitment for this project. All cost share commitments will be indicated in the Task Actions section with an award number that has a C prefix (C1000240W).
Explanatory Remarks section
Additional comments from OSP regarding the action currently being taken on the award will be provided in the Explanatory Remarks section.
Award Info section
The tasks associated with a project are listed towards the bottom of the green sheet, along with the task manager and lead unit, budget dates, and the most recent WVU+kc funding allocations.
Task Line Item Budgets: If more than one department or college is involved in the project, OSP will establish separate MAP tasks and DA for each task. Tasks may also be established to represent different periods or activities for the award. For each task, you’ll see:
Budget Start: the date when spending may begin for the task
Budget End: the end of the approved budget period for the task
Current Direct: the most recent WVU+kc allocation for direct project expenses on this task
Current F&A: the most recent WVU+kc allocation for facilities and administrative expenses on this task
Current Total: the most recent WVU+kc total allocation for expenditures on this task (direct and F&A)
MAP Accounting String: Each task listed also displays parts of the accounting string used for transactions in the Mountaineer Administrative Processes (MAP) system. The numbers here are a combination of MAP general ledger and grants administration account numbers.
Project: the project number as assigned in MAP
Award: the MAP account number for this award. Award numbers can have a prefix or suffix that indicates which entity is receiving the award or what purpose it is designated for. For example, award numbers that end in W (1000500W) are set up with WVU as the receiving entity; award numbers that end in R (1000500R) are set up with WVU Research Corp as the receiving entity. Additional parts of these awards may be designated as AR, BR, CR, etc.
The prefix C at the beginning of an award number (C1000240W) indicates it is a cost share account.DA: the MAP account number for the Departmental Activity: a 9-digit number that translates to an expenditure organization and is specific to your department and college. This is the unit with expenditure authority.
Fund: The fund number is eight digits, and identifies ownership of assets, liabilities, and fund balance as opposed to expenditure authority.
Function: The function is three digits, and it Represents classification of expenditures by purpose as required for financial statements.
F&A Rate: facilities and administration rates (F&A) must be charged for all sponsored programs unless a program or an agency has been granted a legislatively endorsed restriction on the F&A rate that is to be charged or, in the case of private agencies, an established written policy exists which limits F&A rates. Rates will vary depending on the sponsoring agency and award details.
Footer section
The green sheet footer provides information about policies related to sponsored research as well as contacts if you have any questions about your green sheet.