The WVU Health System and the University are separate legal entities with separate identity and access management systems which govern and provision access to systems and services.
Health System employees must have a shared account, dual appointment, or a sponsored account to access University resources like the new research administration system, WRAP.
This is a requirement for liability, licensing, and information security policy purposes. The current system, WVU+kc, auto-provisions Health System employees using custom code; this is not possible with WRAP as it is a commercial system developed by Huron Research.
Health System User Access
Some Health System users are existing shared users (decided upon by the Health System), have a dual appointment with the University (usually faculty who are paid by both the University and the Health System), or have an existing Sponsored Account with the University. No action is needed for these existing accounts.
Sponsored Accounts are required when Health System employees do not have a shared user account and do not have a dual appointment. Health System employees should ask a University employee to request a Sponsored Account on their behalf. Health System employers include:
System Medical Group (PRBN)
UHA
Community Physicians employee
Types of Health System Users and Research
WVU Health System Employees Support staff for University Research projects (cannot be a PI) | WVU Health System Employees - Support staff or PI on Health System Research projects | WVU Health System Employees who are PIs or working on projects not considered research. |
Key Personnel/Non-Key Personnel | Key Personnel/Non-Key Personnel | Access is not required |
Conflict of Interest Disclosure is required if Key Personnel (PI or CoI) | Conflict of Interest Disclosure is required if Key Personnel | Conflict of Interest Disclosure is not required. |
Need a Sponsored Account if a Shared Account or Dual Appointment does not exist. | Need a Sponsored Account if a Shared Account or Dual Appointment does not exist. | Access is not required |
Types of Research
University Research: Projects that are completed on behalf of the University and meet the Department of Health and Human Services (DHHS) definition of research.
Health System Research: Projects that are completed on Behalf of the Health System for a goal or purpose stated by the Health System and meet the Department of Health and Human Services (DHHS) definition of research.
Health System Projects that do not meet the Department of Health and Human Services (DHHS) definition of research. Projects such as Quality Improvement, Evidence Based Practice and Program Evaluations that are initiated by the Health System in support of a Health System goal or purpose. These projects do not require IRB review and should be submitted to the University for review. Use the Human Data Protection process for determination and to obtain a Letter of Determination.
Federal Definition of Research (DHHS): According to the Department of Health and Human Services (HHS), "research" is defined as "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge". This means that any activity intended to create new knowledge that can be applied broadly is considered research under HHS regulations.
How to request a Sponsored Account for a Health System User
Log into the Sponsored Account site. You must be connected to a campus network or the GlobalProtect VPN to access this site.
Click Request New and fill out the form to submit your request.
Completes the Sponsored Account Request form:
Select WRAP as the access needed.
Include Ming Lei as the Sponsor.
The account will expire after one year and can be renewed by the Sponsor. Automated reminders are sent to the account holder and the Sponsor.
Support
Contact Research Office – Office of Human Research Protections (OHRP) for additional assistance.