Due to confidentiality issues, only the people listed on an award will be able to view an award notice (PI, Co-PIs, task managers and SBAs). Additionally, deans, departmental chairpersons and Sponsored Research Accounting are granted rights to view awards.
All investigators, task managers, and SBAs on an award will receive an email from wvukc@mail.wvu.edu when an award has been established in WVU+kc informing them the award notification is available. View the award notification by clicking the link in the email notification or by following these instructions to view awards by logging directly into WVU+kc. See your award information by searching for your award and viewing the detail pages.
Awards search:
Login to WVU+kc. Go to kc.wvu.edu and use your WVU Login username and password to log in, which will open the Researcher page of WVU+kc.
If you are the PI or Co-Investigator, select the All My Awards link located in the Awards section. Via the Award Lookup page, a list of all the awards for which you are listed as either an investigator or co-investigator will automatically populate.
Note: If you are a task manager or an SBA, you will need to remove your name from the Investigator field and enter the PI for the award you would like to open.
Filter the search results by entering OSP#, title, or other searchable field. Select Admin Approvedfrom the drop-down menu in the OSP Review Status Code field. This action will only return awards that are in a final state. Award notifications for awards that are not in a final state will have DRAFT at the top and are subject to change. Click the search button to filter the awards.
Select the highest numerical Award ID and highest Version of that Award ID to view the most recent Green Sheet for an award. Sorting search results by the Notice Date field or the Award ID field will help put actions for an award in sequential order. The Award ID is a sequential number assigned by the system as award actions are processed. For more information, see the Transaction Types and OSP Versions quick reference guides.
After locating the appropriate award action you would like to view, click the open link. The Green Sheet page will display as the default page for the Award document.
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If you are the principal or co-investigator for a sponsored award at WVU, you can log into WVU+kc to view the award details. This article provides an overview of the WVU+kc award (or award task) record. You can also view and print the Notice of Awardor see the task hierarchy and finance breakdown on the Time & Money page.
📺 Watch a brief video about Viewing an Award in WVU+kc!
Contents
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Open the Award Document
Log in to WVU+kc at kc.wvu.edu with your WVU Login username and password. You will see your Researcher Dashboard.
On the dashboard, select the All My Awards (or All My Active Awards) tab located in the Award section. In the Action column, click the page link (view this record) to open the document.
Award page
The Award page contains the main details of the award or award-task document. In the Details & Dates section, you’ll find the record for the transaction that established the award (or task) in the WVU+kc system - usually with the Transaction Type New - and the Notice Date that appears on the Notice of Award (Green Sheet). You’ll also see the Institution details, including the award number and document version, lead WVU unit, OSP number, award type, and award title. Details & Dates also shows the sponsor ID and a summary of the Time & Money information - including the project dates and budget dates, and the total amounts allocated for direct or F&A costs, and for the whole award. You can view any Subawards to other entities outside of WVU with the sub-recipient name, ID, and sub-contract amount.
Contacts page
The Contacts page is where you will find contact details for the Key Personnel such as the Principal Investigator and Co-Investigators (who will be listed as the PI on the award task document), as well as the Unit Contacts such as the unit head or chair and the finance, billing, or OSP representatives.
Commitments page
On the Commitments page, you can see the Cost Share information. Many awards will include a percentage of funding that will go through WVU accounting systems to cover project-related expenses. Learn more about cost sharing at WVU.
Green Sheet page
The Green Sheet page is the award notification displaying the basic information about an award including current period of performance and budget and task details. You can find more detailed steps for viewing a green sheet here.
Follow these steps to view and save or /print the file:
Click on the export icon in the right-hand corner of the Green Sheet.
A PDF save message will appear.
Open or Save the document
Once the document is open in Adobe Acrobat, click the print icon in the left corner to print the document.
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In the Print Award section, click the Print button to open the green sheet in a new browser tab.
The most recent Sponsored Programs Award Notice for this award will open in a new browser tab.
Use your web browser’s menu to Print the page:
Choose Print/Save as PDF if you want to keep an electronic PDF copy.
Select your Printer if you want to print a hard copy.
Payment, Reports & Terms page
This page is not currently used.
Special Review page
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The Special Review page displays information regarding regulatory compliance reviews including the approval status, protocol number, and any comments about the review. All associated human subject research protocols that have been submitted in WVU+kc will be connected and viewable via the award document. Click the view button to view any human subject protocols connected to an award.
Note: Investigators must be listed on the protocol to view it within WVU+kc. If you are not listed on the protocol, you will receive a message that you do not have rights to view the Protocol document.
Comments, Notes & Attachments page
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All documents related to an award, such as terms and conditions, can be found in the Attachments section of the main award and can be viewed by clicking the view button. A save prompt will display after downloaded by clicking the view button. The attachment can either be opened or saved to a local computer. The Comments and Notes sections are currently not being utilized to record award information.
Award Actions page
On the Award Actions page, in the Hierarchy Actions section you will be able to see the award-task structure of this award. See more about /wiki/spaces/ITS/pages/302907864. Click Expand All to view all nodes of the award. Click the open button at the right end of the page for any award-task to open that document in a new browser tab/window.
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Medusa page
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The Medusa page displays the relationship between the Award document and the Proposal document that is linked to it.
Time and Money document
At the top of any WVU+kc award or task award document, you’ll see a button that links to Time & Money for all nodes of this award hierarchy. The Time & Money page is a separate Kuali document showing:
the hierarchy of the award (see the main award and the award tasks associated with it),
transactions from MAP to establish or adjust award task allocations,
and a summary of details for all award tasks that are part of the award.
Learn more about viewing the Time and Money document here.
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Additional information
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Questions regarding an award should be directed to the Office of Sponsored Programs at 304-293-3998. If you have questions or need assistance with accessing award notices, submit an ITS request or call the ITS Service Desk at 304-293-4444.
Due to confidentiality issues, only the people listed on an award will be able to view an award notice (PI, Co-PIs, task managers and SBAs). Additionally, deans, departmental chairpersons and Sponsored Research Accounting are granted rights to view awards.
All investigators, task managers, and SBAs on an award will receive an email from wvukc@mail.wvu.edu when an award has been established in WVU+kc informing them the award notification is available. View the award notification by clicking the link in the email notification or by following these instructions to view awards by logging directly into WVU+kc.