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Key to setting up an award or an award modification is defining allocations. When you create an award, the system automatically creates non-authorized allocations with $0 amounts based on the number of budgets and periods in the funding proposal(s).
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Complete the default allocations.
Delete the default allocations or any other allocations you may have created.
Create new allocations from scratch.
Create new allocations by copying existing ones and modifying the information as needed.
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If funds for all budget years have been awarded at the beginning of the project, you can remove extraneous allocations and reconcile the funds for each period into a single allocation (assuming your institutional accounting practices permit this).
To complete the default award allocations
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Select the appropriate financial account for this allocation. If you characterize this allocation as Authorized by Sponsor or Advance Account, a financial account is required.
If the sponsor has released funds for this allocation, select Authorized by Sponsor.
Select whether your institution WVU will cost share project expenses for this allocation. If you select Yes, the Budget Reconciliation page will provide a column for entering cost share amounts.
The Cost Share selection can be changed in these types of award modifications:
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