The WVU Health System and the University are separate legal entities with separate identity and access management systems which that govern and provision provide access to systems and services. Health System employees must have a shared account, dual appointment, or a sponsored account to access University resources like the new research administration system, WRAP. This is a requirement for liability, licensing, and information security policy purposes. The current system, WVU+kc, auto-provisions Health System employees using custom code; this is not possible with WRAP as it is a commercial system developed by Huron Research.
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WRAP Access
Some Health System users employees are existing shared users (decided upon by the Health System), have a dual appointment with the University (usually e.g., faculty who are paid by both the University and the Health System), or have an existing Sponsored Account sponsored account with the University. No action is needed for these existing accounts. Sponsored Accounts are required when These employees can log into WRAP using their existing WVU Login credentials.
Health System employeeswho do not have a dual appointment or shared user account and do not have a dual appointment. Sponsored accounts are typically needed for users employed by:
System Medical Group (PRBN)
UHA
Community Physicians employee
How to Request a Sponsored Account
Health System users without a WVU Login account must request a sponsored account to access WRAP. must request a sponsored account to access WRAP.
Access to WRAP is needed for anyone listed as a PI or a Co-I on an IRB protocol (for COI disclosures). Note that Health System employees must meet
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To request a University sponsored account for WRAP access:
Visit the Research Operations Systems page
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Select Request Access under WVU Research Administration Portal
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Complete the form
Approval may take 3 to 5 days to complete.
Contact HSC_ResearchAdministration@hsc.wvu.edu for questions about access requests or to check the status of a submitted request.
Types of Health System Users and Research
WVU Health System Employees Support staff for University Research projects (cannot be a PI) | WVU Health System Employees - Support staff or PI on Health System Research projects | WVU Health System Employees who are PIs or working on projects not considered research. |
Key Personnel/Non-Key Personnel | Key Personnel/Non-Key Personnel | Access is not required |
Conflict of Interest Disclosure is required if Key Personnel (PI or CoI) | Conflict of Interest Disclosure is required if Key Personnel | Conflict of Interest Disclosure is not required. |
Need a Sponsored Account if a Shared Account or Dual Appointment does not exist. | Need a Sponsored Account if a Shared Account or Dual Appointment does not exist. | Access is not required |
Types of Research
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University Research: Projects that are completed on behalf of the University and meet the Department of Health and Human Services (DHHS) definition of research.
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Health System Projects that do not meet the Department of Health and Human Services (DHHS) definition of research. Projects such as Quality Improvement, Evidence Based Practice and Program Evaluations that are initiated by the Health System in support of a Health System goal or purpose. These projects do not require IRB review and should be submitted to the University for review. Use the Human Data Protection process for determination and to obtain a Letter of Determination.
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