WVU Information Technology Services (ITS) provides Office 365 Outlook email users with the ability to send and receive encrypted email. This is primarily intended for emails to parties outside of WVU who request additional encryption.
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This form of encryption is appropriate for communicating confidential information through Office 365. It is not, however, compatible with certificate-based encryption that an outside (i.e., non-Office 365) party might use to communicate with you.
How to encrypt a message
A gateway based policy rule is used to recognize that you wish to encrypt an email message. To encrypt a message in Outlook, you must include the text string “[SECURE]” in the Subject line. The square brackets and upper-case characters are required.
Receiving an encrypted message
If you are in an Outlook client, you can view the message in one of two ways:
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Outside mail accounts, including MIX, as well as iOS and Android mobile devices work best by using the one-time passcode. The one-time passcode gets sent to the same email account to which the original encrypted message was sent. The one-time passcode will expire after 15 minutes from the time in which it was sent. Copy or transcribe the eight-digit code into the one-time passcode box, and click the Continue link.
iOS and Android devices
If you have an iPhone, iPad or an Android device and you have received a message encrypted with Office 365 Message Encryption, you can use the free OME View app to view the message and send an encrypted reply.
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