Use the Prior approval is required for all technology purchases. Use the IT Purchase Request form for software, hardware, and consulting services purchase requests prior to making any technology purchase to initiate the review process. The time required to complete a review depends on the details of the purchase. You will be notified if the purchase is approved or if it requires additional additional information is required to complete the review.
IT approval does NOT replace funding or budget approvals that occur within the unit or the Expert Business Office (EBO). Upon review, this form will generate an approval email for you to submit with the purchase request or PCard documentation to the EBO.
All purchase requests for use at the Health Science Center (HSC) must be reviewed and approved by HSC Information Technology Services, regardless of dollar amount or availability on the Mountaineer Marketplace. This ensures compatibility and compliance with HSC policies and procedures.
IT approval is NOT required to purchase software available through the ITS Software Licensing program.
IT approval is NOT required to purchase computer peripherals such as keyboards, mice, cables, and webcams, provided they do not store data and are cannot independently connect to any network.
Purchase requests that exceed $5,000 are sent to Procurement Contracting & Payment Services (PCPS) for additional review. A PCPS staff member will contact you to advise if additional forms or a legal review are required.
Purchase requests for technology that use university data may require additional review by ITS Information Security.
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