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General
What is MyExpenses?
MyExpenses is WVU’s mobile-friendly version of an electronic reimbursement and travel expense tool called Chrome River. This software system is designed to eliminate waste, and reduce both inefficiency and employee frustration over slow, paper-based processes. MyExpenses will help reimburse employees faster, easier and with less risk of error.
Why should I use MyExpenses?
It’s more efficient, and that means money in your pocket faster. Eventually, its use will be mandatory. MyExpenses will:
Eliminate the need to process some 650,000 pieces of paper, including 17,000 expense reimbursements and 175,000 annual PCard transactions a year, plus monthly PCard statements and vendor registrations for state employees.
Eliminate the need for employees to certify invoices.
Eliminate the need to store paper PCard receipts for five years
Eliminate the need for hand-delivery and couriers sending in settlements
Are there other advantages?
Yes, many! Here are a few:
The system relies on the same single sign-on system, meaning it will use your WVU Login credentials. You won’t need a separate password.
It will ensure more accuracy in designating funding sources.
Reimbursements can now include both state and WVU Research Corp. funding.
Employees, supervisors and task managers can all approve expenses by email
SBAs issue approvals electronically.
WVU employees will no longer need to be registered as vendors in the state OASIS system. It also streamlines electronic payment for services.
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How does it work?
With MyExpenses, you’ll be able to take photos of your receipts and upload them to the system. Per diems and mileage rates will be built in, so you’ll no longer have to calculate those on your own.
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Yes. Detailed training videos and Quick Start guides can be found here.
Who can I contact for help?
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