The HIPAA Hybrid Entity Designation Policy designates West Virginia University as a Hybrid Entity under the Health Insurance Portability and Accountability Act (“HIPAA”). All schools, departments, clinics, programs, or functions that meet the definition of a covered entity under HIPAA have been designated as University Health Care Component (“UHCC”). To ensure compliance with HIPAA, the PHI Privacy Policy and PHI Protection Standard both require that all UHCC Workforce members must complete annual HIPAA training. Training is developed and provided by the WVU HIPAA Privacy and Security Team.
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Who has to take this training?
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Where will I complete this training?
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Will everyone get the training link at the same time or is there some kind of sequence?
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I used to complete this training in SOLE. Do I have to take it again?
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What if I am on medical leave when training enrollment begins?
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I didn’t receive an enrollment email for training. Who do I contact about this?
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Who has to take this training?
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Annual training will be completed by individuals with an employee role, including student employees, in Infosec IQ, the training system used by Information Technology Services, every June. The enrollment email will come from “Infosec IQ Notifications” with the email address of notify@notificationsnotifications@notify.wvu.edu.
Students and unpaid interns will continue to complete HIPAA training in SOLE.
Will everyone get the training link at the same time, or is there some kind of sequence?
Annually, all employees will receive their enrollment email from Infosec IQ on the same day, with a link unique to them. Use this link to access your training at any time within 30 days. You can go back into Infosec IQ as many times as needed to complete it.
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If you didn’t receive an enrollment email and think that you should have, please contact the ITS Service Desk.
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Yes. All new UHCC employees will receive an enrollment email within seven 30 days of your their start date and have 30 days to complete the training. Additionally, you will be re-enrolled every June for annual training.